b. Two-year terms of office. Jean proposed changing the By-laws, increasing steering committee terms of office from one year to two years. The procedures for making changes to the By-laws were reviewed. It was decided that any such proposed changes to the By-laws will need to be brought before the OVMVA membership at the October General Meeting, with a call for a vote at the next General Meeting. Tim will write an article for the next newsletter that outlines the proposed changes.
c. CERT Report. Tim (and Aaron via email) provided a brief update on the organizing activities of the OMVNA-CERT subcommittee. His report included the following items:
i. The trailer has been ordered from Orlandi Trailer of San Jose. It will be located behind Landels School, and will be delivered in early September. It is a Pace American, model CS614SA Custom Series, white, 6' wide, 14' long, and 7' high, single axle, with side and tail doors and extra vents. It weighs 1,400 lbs. with a 3,000 maximum capacity and a 2" hitch ball. Total cost of the trailer is $3,935, all of which will be covered by grant money. Security locks, shelves and containers will cost extra. DMV registration is included, but had to be written in someone's name. Aaron took responsibility for this, and has notified the Steering Committee (via email) that he will maintain the trailer registration in his name on behalf of OMVNA as long as OMVNA wishes. He will transfer title to OMVNA itself if the organization gains the ability to take the title, or to whomever, whenever the organization so designates. Since the ball hitch and wheel locks will probably be key locks, access will probably be provided with keys put in a combination key safe mountain somewhere on the trailer itself, similar to the key safes that realtors use to gain entry to houses they show.
ii. Mountain View School District has officially approved locating the trailer at Landels school.
The Blackberry React team has been consulted about an OMVNA-CERT communications
devices and strategies. It was reported that Chuck Piercey, an OMVNA neighbor,
has expressed an interest in being involved in organizing OMVNA-CERT communications.
Chuck also expressed an interest in going through the City CERT training
class which begins in October.
b. Mercury News article featuring Old Mountain View. Jean reported that she was interviewed by a San Jose Mercury News writer for an article profiling Old Mountain View. Tim was also interviewed. (The story ran on the first page of the Real Estate Section on Saturday, August 25, 2001)
c. Report on United Neighborhoods of Santa Clara County workshop. Jean
reported on a recent UNSCC workshop that she attended which focused on legal
issues related to neighborhood associations. Based on what she learned at
the workshop, Jean said it doesn't appear necessary or worthwhile that OMVNA
become a chapter 503 legal entity.
b. Tim to distribute digital version of OMVNA By-laws and to ask the Webmaster to add them to the OMVNA web site.
c. Tim to draft a copy of proposed By-laws changes for news newsletter.
d. Tim to confirm access to Landels School for OMVNA General Meeting on October 14.
e. Next OMVNA Steering Committee meeting is scheduled for September 10 and will be held at Jean's home - 575 Oak Street.
f. The next newsletter will be distributed on September 13. The copy deadline is September 5.
1) Approval of minutes. August minutes were reviewed and approved.
2) Old Business.
a. Shoreline open space rezoning proposal- Most of the meeting guests wished to speak on this topic. Jean opened the floor to comments and requested each speaker keep time to 3 minutes each. A summary of comments by the guests follows:
General comments on the proposal:
Comments in apparent support of the proposal:
Comments in opposition to the proposal:
After hearing the comments the OMVNA Steering Committee decided not to take a position without better knowledge of the OMV neighborhood's feelings on the issue. It was decided to send a letter to the City Council telling them of the concerns expressed at this meeting and to request that the process be slowed down to make it more open. Jean agreed to write the letter.
b. Slate of new OMVNA Officers. Bruce announced that Maarten Korringa has agreed to serve as OMVNA webmaster in the coming year. Also, Bruce reported that neighbor Shareen has expressed interest in being newsletter editor but that she doesn't have the necessary computer hardware and software to do the job.
c. OMVNA By-laws. There was further discussion on the need to clean up the By-laws. It was suggested that it may be unwise to make them overly easy to change. The current change process is to make a proposal at a general meeting, publish proposal in the newsletter, and then vote on the proposal at the next general meeting. The By-laws require a 2/3 favorable vote for adoption. Bruce will coordinate the requests for changes to the By-laws.
3) New Business
a. Requested input on use of vacated space at 220 View Street. Comments were made by Rebecca Wright, MV/Whisman School District CFO: She reported that nine elementary schools are now combined into one district with one office located near Montecito Ave. They have vacated the old office at 220 View Street at Villa that has been used since 1965. Much of the current 20-year lease remains and subletting is allowed. Zoning is for multi-unit residence, but small offices may be possible with a conditional use permit. Possible options include giving a required one-year notice to terminate lease or letting Silicon Valley Essential High School use it. Concerns are traffic, parking, and noise. Area is about 13,000 square feet, and they are thinking the sub-lease would be at around $2.85 per square foot. A local committee is needed to help decide this, and an OMVNA member is desired. When asked if a good rate would be given to a deserving group, the reply was that the school district needs to make a profit or it will get out of the lease, which is at a special low rate. Maybe the district should ask the property owner to buy them out. Valerie is interested in being the OMVNA rep.
b. Posting Steering Committee agendas to OMVNA-Talk - There was a request reported for the Steering Committee to put the agenda out on OMVNA-Talk ahead of time.
c. Outreach suggestion- There was a suggestion made to invite the author of book "Bungalow Kitchens" to speak at general meeting.
4) Officer and Committee Reports
a. CERT report. Trailer due end of September, documents are being created, Radio and Medical volunteers have joined team.
b. Treasurer's report. Account balance is about $3,000 for OMVNA, $5,000 for CERT. City reimbursement check finally came for the awning purchased in July. October 14 General Meeting schedule: food at noon, OMVNA business 1 to 115, local candidates then get 45 minutes. Steering Committee members need to bring local guests to make sure there are at least 15 voting attendees to make a quorum.
c. Newsletter editor's report. Bruce passed draft around and got feedback.
d. Community Liaison's report. Julie reported on issues including R&D offices on Evelyn Ave. and City support for community gardens.
I Old Business:
2) CERT update. Aaron handed out a breakdown of how recent grant funds have been used, including costs of such items as the trailer, trailer contents and communications equipment. He reported that it is expected that the trailer will be up and running within a months and outlined some of the items that are still needed.
3) General meeting planning. The sequence of events will be as follows:
a) Food will be served at noon
4) Proposed changes to By-Laws. Bruce's and Tim's documented proposals for changes to the By-laws were compared and discussed. The two proposals were combined into one document. Bruce will provide a clean copy of the changes for the general meeting and publish the proposed changes in the next newsletter.
5) Slate of Officers. Two positions remain unfilled: newsletter editor and vice chair. A candidate for newsletter editor will require a computer, software and printer. Other possible candidates for both positions were discussed and different procedural scenarios were considered. Graduates from the most recent class of Leadership Mountain View were discussed as possible candidates. Jean will contact Susan Migliore and Helen Landsman. Bruce will send out another OMVNA-TALK email soliciting additional interest and reminding people of the general meeting. Jean asked the Steering Committee members for their assistance.
II New Business:
1) Newsletter distribution. Julie Lovins requested help on the newsletter distribution. Julie volunteered to continue sending out emails to the distributors for each issue, and to confirm the newsletter carriers' availability. She also agreed to continue to recuit new route carriers. She requested assistance picking up the newsletter from the printer, bundling and delivering the newsletter to the forty route carriers (eight times per year). She reported that the newsletters are usually ready for pick up from the printer on Friday at noon and needs to be delivered to the carriers by the end of the day on Friday in order to help ensure a timely distribution.
2) Holiday tree lights at Mercy Bush Park. Bruce proposed lighting the trees at Mercy Bush Park during the holiday season. December 2 was set as a date for the hanging of the lights (45 minutes prior to the downtown City Tree Lighting Ceremony).
3) Proposed calendar. The dates for Steering Committee meetings and newsletter distribution were approved.
4) Officer reports.
III Summary of action items
2) Jean will contact Susan Miglore and Helen Landsman about the open steering committee positions. Bruce will send out another OMVNA-TALK email soliciting additional interest and reminding people of the general meeting. All Steering Committee members are asked to assist in filling the open positions. The current candidate for newsletter editor is to be interviewed by members of the Steering Committee.
3) Bruce will prepare a document with consolidation of proposed By-law changes for the general meeting and upcoming newsletter.
4) The responsibilities for the physical distribution of the newsletter to route carriers need to be assigned.
5) A number of responsibilities were detailed related to the general
6) Details on the Mercy Bush tree-lighting activities need to be further developed and responsibilities assigned.
October 14, 2001
1. Fall 2001 OMVNA General Meeting was convened.
2. Community Emergency Response Team Report.
3. Election of OMVNA Officers.
4. Proposed changes to the By-laws.
5. Mountain View Candidates for State Assembly. State Assembly candidates Sally Lieber and Rosemary Stasek introduced themselves. Both Ms. Lieber and Ms. Stasek are residents of Old Mountain View. They briefly described their political backgrounds and spoke of their positions, interests and goals related to their running for the State Assembly. Questions and comments from the audience covered such topics such as public education, public transportation, environmental protection legislation, and access of the candidates by constituents.
6. Other items:
Submitted by Tim Johnson, OMVNA Secretary
1) Approval of minutes. The minutes for September 10 and October 8 Steering Committee meetings and the October 14 Fall 2001 General Meeting were approved.
2) OMVNA-CERT update.
1) Officer report:
2) Winter 2002 general meeting planning.
3) Newsletter distribution of extra newsletters: Aaron agreed to take responsibility for distributing extra newsletters (as available) to the local coffeehouses on Castro Street. Valerie offered to provide Aaron with suggestions for the distribution of the newsletters.
Summary of outstanding action items:
1) Alison will contact Jean Powell, author of Bungalow Bathrooms, about
being a speaker at the winter 2002 OMVNA General meeting.
OMVNA Monthly Meeting Minutes
The meeting began at approximately 7:35.
Valerie led a discussion of the City Council agenda for Dec. 12. Three items relevant to OMVNA were identified.
The Committee voted to send an e-mail to Council in support of items 8.3 and 8.4 (Preservation of old buildings). Bruce was assigned the task of writing the e-mail.
A motion to send an e-mail endorsing the preservation of the 4 Shoreline parcels as open space in perpetuity was moved and seconded. The vote was 2 for, 3 against and 1 abstaining, so the motion failed.
The minutes of the Nov. 12 meeting were approved with two minor corrections.
The Committee brainstormed suggested Expense and Income categories for our future Treasurer's report. It authorized the expenditure of up to $150 for Quicken software for the Treasurer to make it easier for him to keep the books and produce reports.
The Committee accepted the resignation of Tim Johnson as our Secretary. Tim has a new job in San Diego and can no longer participate in OMVNA activities. The Committee would like to hold a potluck farewell party for Tim and his wife Carol on Jan. 1 at the Grossman's house. Aaron will check with Tim to make sure the date works for him and choose the time. Anita will write an article for the next newsletter thanking Tim for his many years of service to OMVNA.
Our current by-laws only allow Tim to be replaced by one of our At-large members (Alison or Julie). Neither is interested, so we will not able to replace Tim until after the new by-laws pass at the Jan. 26 General Meeting. Everyone was requested to think of good candidates and let Bruce know of the names of prospects.
Newsletter Distribution Manger Julie Lovins expressed some concerns about the plan approved at the November meeting about distributing leftover copies of the Newsletter at local coffee houses. Aaron will follow up with her on this.
Aaron reported that OMVNA's Treasury has $6321, of which $270 is designated for CERT.
The Committee voted to have Donnie (DK) Foster replace Tim Johnson has Chair of the CERT Subcommittee.
Aaron reported that the CERT generator and ham radio are ready to test and that Chuck Piercy will perform the test soon. He also said that 30-40 people are interested in being CERT Block Captains and that 20-30 are "ready to go." The CERT Team will hold a 3-hour training session for Block Captains on Jan. 12 from 9am - noon.
Alison Hicks left the meeting at 8:10. Anita Grossman left the meeting at approximately 9:00.
Bruce reported on a new service from Calling Post that allows voice-messages to be broadcast to a pre-designated group. The service costs from $0.05 to $0.20 per call recipient. The Committee agreed that this could be interesting for CERT if privacy concerns could be addressed. No action is planned at this time.
A discussion about future General Meetings took place, with no definitive action.
Valerie agreed to take on the acting Secretary role at the next meeting, for just that one meeting.
The meeting adjourned at approximately 9:20.
This site provided as a public service by meer.net
Last updated: 2/25/02